Personal data included in the categories

Information that we receive to identify our (potential) clients, their economic beneficiaries, the persons acting for them and their authorisation.

This includes data from copies of personal identity cards and data from commercial register excerpts.

Sources of the data

(Potential) clients,

courts and/or authorities,

other Noerr companies and Noerr notary’s offices,

cooperating law firms, tax advisory and/or auditing firms outside the Noerr companies.

Obligation to provide the data

The provision of these data is required by law.

If these data are not provided, the identification required by law may not be possible.

Storage duration

We store the data until the retention obligation under anti-money laundering law ends, i.e. for a period of five years after the end of the calendar year in which the business relationship was ended or the information was identified (sec 8(4) German Anti-Money Laundering Act (Geldwäschegesetz – GWG)).

We also store the data if other statutory, in particular commercial or tax law document retention obligations exist. Depending on the document type, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).

 

Personal data included in the categories

Information that we receive for contacting and corresponding with our contacts.

These contacts include (potential) clients and the employees, representatives and/or advisors of our clients and their employees, opposing parties in legal proceedings and their employees, representatives and/or advisors of opposing parties in legal proceedings and their employees, employees of insurers, experts and their employees, employees of courts and/or authorities, as well as employees of other Noerr companies and Noerr notary’s offices and cooperating law firms, tax advisory and/or auditing firms outside the Noerr companies and the Noerr notary’s offices.

This information includes salutation, title, first name, surname, e-mail address, address, fax number, telephone number and position/function of the individual contact.

Sources of the data

(Potential) clients, representatives and/or advisors of our clients,

Opposing parties in legal proceedings, representatives and/or advisors of opposing parties in legal proceedings,

insurers,

experts,

courts and/or authorities,

other Noerr companies and Noerr notary’s offices,

cooperating law firms, tax advisory and/or auditing firms outside the Noerr companies.

Obligation to provide the data

The provisions of these data is not required by law or contract.

The provision of the client’s contact data is required for the conclusion of an engagement agreement.

The provision of the contact data of employees of our clients, representative and/or advisors of our clients and their employees, opposing parties in legal proceedings and their employees, representative and/or advisors of opposing parties in legal proceedings and their employees, employees of insurers, experts and their employees, employees of courts and/or authorities as well as advisors and/or employees of other Noerr companies or cooperating law firms, tax advisory and/or auditing firms outside the Noerr companies may also be necessary in order to advise and represent our clients.

It these data are not provided, it may not be possible to process the engagement.

Storage duration

We store these data until the purposes of processing these data specified below have been achieved.

We also store the data if other statutory, in particular commercial or tax law document retention obligations exist. Depending on the document type, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).

 

Personal data included in the categories

Information that we receive from our clients, representatives and/or advisors of our clients, opposing parties in legal proceedings, representatives and/or advisors of opposing parties in legal proceedings, insurers, experts, courts and/or authorities in order to advise and represent our clients in connection with the engagement.

This in particular includes the content of documents provided to us in connection with the engagement (as far as it relates to identified or identifiable natural persons).

This also includes bank details (IBAN, BIC, bank, account holder) for the disbursement of third-party funds.

Sources of the data

Clients, representatives and/or advisors of our clients,

opposing parties in legal proceedings, representatives and/or advisors of opposing parties in legal proceedings,

insurers,

experts,

courts and/or authorities.

Obligation to provide the data

The provision of these data is not required by law or contract.

Provision may, however, be necessary to advise and represent our clients.

If these data are not provided, it may not be possible to process the engagement.

Storage duration

We store these data until the purposes of processing these data specified below have been achieved.

We also store the data if other statutory, in particular commercial or tax law document retention obligations exist. Depending on the document type, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).

 

 

Personal data included in the categories

Information that we receive from our clients, representatives and/or advisors of our clients, opposing parties in legal proceedings, representatives and/or advisors of opposing parties in legal proceedings, insurers, experts, courts and/or authorities in order to disburse third-party funds in connection with the engagement.

This includes bank details (IBAN, BIC, bank, account holder).

Sources of the data

Clients, representatives and/or advisors of our clients,

opposing parties in legal proceedings, representatives and/or advisors of opposing parties in legal proceedings,

insurers,

experts,

courts and/or authorities.

Obligation to provide the data

The provision of these data is not required by law or contract.

Provision may, however, be necessary to advise and represent our clients.

If these data are not provided, it may not be possible to disburse third-party funds.

Storage duration

We store these data until the purposes of processing these data specified below have been achieved.

We also store the data if other statutory, in particular commercial or tax law document retention obligations exist. Depending on the document type, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).

 

 

Personal data included in the categories

Data generated in connection with correspondence with our clients, representatives and/or advisors of our clients, opposing parties in legal proceedings, representatives and advisors of opposing parties in legal proceedings, insurers, experts, courts and/or authorities, other Noerr companies and Noerr notary’s offices or cooperating law firm, tax advisory and/or auditing firms outside the Noerr companies.

These in particular include the content of oral and written (including electronic) correspondence and protocol data generated for technical reasons in the case of electronic correspondence (as far as it relates to identified or identifiable natural persons).

Sources of the data

Clients, representatives and/or advisors of our clients,

opposing parties in legal proceedings, representatives and/or advisors of opposing parties in legal proceedings,

insurers,

experts,

courts and/or authorities,

other Noerr companies and Noerr notary’s offices,

cooperating law firm, tax advisory and/or auditing firms outside the Noerr companies.

Obligation to provide the data

The provision of these data is not required by law or contract.

Provision may, however, be necessary to advise and represent our clients.

If these data are not provided, it may not be possible to process the engagement.

Storage duration

We store these data until the purposes of processing these data specified below have been achieved.

We also store the data if other statutory, in particular commercial or tax law document retention obligations exist. Depending on the document type, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).

 

 

Personal data included in the categories

Information that we generate in-house to advise and represent our clients as part of the engagement.

This in particular includes client identification numbers, file numbers, contents of notes to file, memoranda, expert opinions, pleadings and other documented results of our advice and representation as part of the engagement (as far as they relate to identified or identifiable natural persons).

Sources of the data

Generated in-house.

Obligation to provide the data

-

Storage duration

We store these data until the purposes of processing these data specified below have been achieved.

We also store the data if other statutory, in particular commercial or tax law document retention obligations exist. Depending on the document type, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).

 

Personal data included in the categories

Data that we receive from our clients for billing purposes as part of the engagement.

These in particular also include the VAT identification number.

Sources of the data

Clients.

Obligation to provide the data

The provision of these data is required by law.

If these data are not provided, proper billing is not possible.

Storage duration

We store these data until the purposes of processing these data specified below have been achieved.

We also store the data if other statutory, in particular commercial or tax law document retention obligations exist. Depending on the document type, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).

 

 

Personal data included in the categories

Data that we generate in-house for billing purposes as part of the engagement.

These in particular include accounts receivable numbers, invoice numbers, file numbers, content of internal time recording, activity reports, details of any expenses and data relating to payment transactions, in particular date and amounts paid.

Sources of the data

Generated in-house.

Obligation to provide the data

-

Storage duration

We store these data until the purposes of processing these data specified below have been achieved.

We also store the data if other statutory, in particular commercial or tax law document retention obligations exist. Depending on the document type, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).