Purpose of processing the personal data

Identification of our (potential) clients, their economic beneficiaries, the persons acting for them and their authorisation before or upon establishing the client relationship.

We carry out the identification in coordination with the other Noerr companies and Noerr notary’s offices in order to avoid the renewed identification by other companies of clients already identified.

Categories of personal data processed

Identification data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

The legal basis for the identification is compliance with a legal obligation, in particular the German Anti-Money Laundering Act (Geldwäschebekämpfungsgesetzes- GWG) (point (c) of Article 6 paragraph 1 of the General Data Protection Regulation) and a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is knowing who our contractual partner is.

The legal basis for the coordination with the other Noerr companies and Noerr notary’s offices is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is to fulfil identification obligations as efficiently as possible within the Noerr companies and the Noerr notary’s offices.

Recipient

Dependent branches of Noerr PartGmbB outside the EU,

Noerr companies,

Noerr notary’s offices.

 

Purpose of processing the personal data

Comparison with sanctions lists before the client relationship is established.

Categories of personal data processed

Contact data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

The legal basis for the conflict check is compliance with a legal obligation (point (c) of Article 6 paragraph 1 of the General Data Protection Regulation).

Recipient

-

Purpose of processing the personal data

Conflict check to avoid conflicts of interest before establishing the client relationship.

We carry out the conflict check in coordination with the other Noerr companies and Noerr notary’s offices in or to avoid any conflicts of interest within the Noerr companies and Noerr notary’s offices.

Categories of personal data processed

Contact data,

clients data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

The legal basis for the conflict check is compliance with a legal obligation (point (c) of Article 6 paragraph 1 of the General Data Protection Regulation) and balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the avoidance of conflicts of interest.

The legal basis for the coordination with the other Noerr offices and Noerr notary’s offices is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the best-possible avoidance of conflicts of interest within the Noerr companies and the Noerr notary’s offices.

Recipient

Dependent branches of Noerr PartGmbB outside the EU,

Noerr companies,

Noerr notary’s offices.

Purpose of processing the personal data

Preparation of the client relationship, in particular pre-contractual correspondence for the preparation of offers and costs estimate.

Depending on the engagement, coordination with other Noerr companies and/or law firms, tax advisory and/or auditing firms outside the Noerr companies may be necessary in the individual case. This can for example be the case if an engagement requires advice services of local counsel in other jurisdictions.

Depending on the engagement, coordination may also be required in the individual case with representatives and/or advisors of the client or insurers of the client for the preparation of the engagement.

Categories of personal data processed

Contact data,

client data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

If the data subject is our client, the legal basis is taking steps at the request of the data subject prior to entering into a contract (point (b) of Article 6 paragraph 1 of the General Data Protection Regulation).

If the data subject is not our client, the legal basis is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is taking steps at the request of our potential client prior to entering into a contract.

Recipient

Dependent branches of Noerr PartGmbB outside the EU,

Noerr companies,

cooperating law firm, tax advisory and/or auditing firms outside the Noerr companies,

representatives and/or advisors of the client,

insurers.

Purpose of processing the personal data

Advising and representing clients appropriately in connection with engagements, in particular exercising and defending the rights of our clients, including correspondence with our clients, opposing parties in legal proceedings and representatives of opposing parties in legal proceedings, insurers, experts and/or service providers, courts and/or authorities.

Depending on the engagement, coordination with other Noerr companies and/or law firms, tax advisory and/or auditing firms outside the Noerr companies may be necessary in the individual case. This can for example be the case if an engagement requires advice services of local counsel in other jurisdictions.

Categories of personal data processed

Contact data,

client data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

If the data subject is our client, the legal basis is the performance of a contract, to which the data subject is party (point (b) of Article 6 paragraph 1 of the General Data Protection Regulation).

If the data subject is not our client, the legal basis is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the performance of the contract with our client.

Recipient

Dependent branches of Noerr PartGmbB outside the EU,

Noerr companies,

Noerr notary’s offices,

cooperating law firms, tax advisory and/or auditing firms outside the Noerr companies,

clients,

representatives and/or advisors of clients,

opposing parties in legal proceedings,

representatives and/or advisors of opposing parties in legal proceedings,

insurers,

experts and/or other service providers,

courts and/or authorities.

Purpose of processing the personal data

Sending of correspondence or other items on behalf of our clients in connection with engagements.

To send correspondence and other items, we communicate the address details of the sender and the recipient to the relevant shipping/courier services provider.

Categories of personal data processed

Contact data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

If the data subject is our client, the legal basis is the performance of a contract, to which the data subject is party (point (b) of Article 6 paragraph 1 of the General Data Protection Regulation).

If the data subject is not our client, the legal basis is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the performance of the contract with our client.

Recipient

Shipping/courier service providers.

Purpose of processing the personal data

Disbursement, receipt or forwarding of third-party funds on behalf of our clients in connection with engagements.

Categories of personal data processed

Contact data,

client data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

If the data subject is our client, the legal basis is the performance of a contract, to which the data subject is party (point (b) of Article 6 paragraph 1 of the General Data Protection Regulation).

If the data subject is not our client, the legal basis is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the performance of the contract with our client.

Recipient

Clients,

representatives and/or advisors of clients,

opposing parties in legal proceedings,

representatives and/or advisors of opposing parties in legal proceedings,

courts and/or authorities,

banks,

IT service providers.

Purpose of processing the personal data

Translations on behalf of our clients in connection with engagements.

Depending on the engagement, coordination with other Noerr companies and Noerr notary’s offices and/or law firms, tax advisory and/or auditing firms outside the Noerr companies and Noerr notary’s offices may be necessary in the individual case. This can for example be the case if a client requires a translation or the legal review of a translation by local counsel in other jurisdictions.

Categories of personal data processed

Contact data,

client data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

If the data subject is our client, the legal basis is the performance of a contract, to which the data subject is party (point (b) of Article 6 paragraph 1 of the General Data Protection Regulation).

If the data subject is not our client, the legal basis is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the performance of the contract with our client.

Recipient

Dependent branches of Noerr PartGmbB outside the EU,

Noerr companies,

Noerr notary’s offices.

Purpose of processing the personal data

Proper internal law firm administration, including the maintenance of reference files and operation of IT systems for administrative purposes.

We carry out internal administration in coordination with the other Noerr companies and Noerr notary’s offices to ensure that internal administration is as efficient as possible.

We use specialist service providers for the operation of our IT that process that data on our behalf.

Categories of personal data processed

Contact data,

client data,

billing data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

The legal basis is on the one hand compliance with a legal obligation (point (c) of Article 6 paragraph 1 of the General Data Protection Regulation), in particular compliance with professional ethics obligations for the proper maintenance of reference files.

The legal basis is also a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is proper internal administration.

The legal basis for the coordination with the other Noerr companies and the Noerr notary’s offices is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is ensuring that internal administration within the Noerr companies and Noerr notary’s offices is as efficient as possible.

Recipient

Dependent branches of Noerr PartGmbB outside the EU,

Noerr companies,

Noerr notary’s offices,

IT service providers.

Purpose of processing the personal data

Proper accounting and invoicing.

Categories of personal data processed

Contact data,

billing data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

The legal basis is on the one hand compliance with a legal obligation (point (c) of Article 6 paragraph 1 of the General Data Protection Regulation), in particular compliance with statutory requirements for proper accounting.

If the data subject is our client, the legal basis for the invoicing is the performance of a contract to which the data subject is party (point (b) of Article 6 paragraph 1 of the General Data Protection Regulation).

If the data subject is not our client, the legal basis for the invoicing is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the performance of the contract with our client.

Recipient

Payroll and financial accounting service providers.

Purpose of processing the personal data

Proper retention of documents in order to comply with statutory, professional, anti-money laundering, commercial and tax law retention obligations and for evidence purposes for any establishment, exercise or defence of legal claims.

Depending on the type of documents, document retention requirements under commercial or tax law can be between six and ten years (sec. 147 German Tax Code (Abgabenordnung – AO), sec. § 257 German Commercial Code (Handelsgesetzbuch – HGB)).

Categories of personal data processed

Contact data,

client data,

billing data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

The legal basis for retention is to comply with statutory, in particular professional ethics, anti-money laundering, commercial and tax law retention obligations is compliance with a legal obligation (point (c) of Article 6 paragraph 1 of the General Data Protection Regulation).

The legal basis of retention for evidence purposes is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the establishment, exercise or defence of legal claims.

Recipient

-

Purpose of processing the personal data

Settlement of any existing liability claims and the exercise of any claims against our clients.

Categories of personal data processed

Contact data,

client data,

billing data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

Balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is the establishment, exercise and defence or legal claims.

Recipient

Clients,

representatives and/or advisors of clients,

opposing parties in legal proceedings,

representatives and/or advisors of opposing parties in legal proceedings,

insurers,

courts and/or authorities.

Purpose of processing the personal data

Cooperation with courts and/or authorities in order to fulfil statutory obligations.

Categories of personal data processed

Contact data,

client data,

billing data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

Compliance with a legal obligation (point (c) of Article 6 paragraph 1 of the General Data Protection Regulation).

Recipient

Courts and/or authorities.

Purpose of processing the personal data

Liaison with auditors and tax advisors in order to comply with statutory obligations.

Categories of personal data processed

Contact data,

client data,

billing data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

Compliance with a legal obligation (point (c) of Article 6 paragraph 1 of the General Data Protection Regulation).

Recipient

External auditors,

External tax advisors.

Purpose of processing the personal data

Client relationship management and the alignment of our advisory services with the needs and wishes of our (potential) clients, including making contact to inform our (potential) clients, inviting our (potential) clients to law firm events and maintaining the relationships with our (potential) clients.

We coordinate in this respect with the other Noerr companies in order to ensure that client relationship management within the Noerr companies is as efficient as possible.

For client relationship management we use specialised IT service providers that process data on our behalf.

Categories of personal data processed

Contact data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

If the data subject has given their individual consent in this respect, the legal basis for the maintenance of our relationship is the individual consent (point (a) of Article 6 paragraph 1 of the General Data Protection Regulation).

The legal basis is in addition a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interest is maintaining the relationships with our (potential) clients and the alignment of our advisory services with the needs and wishes of our (potential) clients.

The legal basis for coordination with the other Noerr companies is a balancing of interests (point (f) of Article 6 paragraph 1 of the General Data Protection Regulation). Our legitimate interests is ensuring that client relationship management within the Noerr companies is as efficient as possible.

Recipient

Dependent branches of Noerr PartGmbB outside the EU,

Noerr companies,

IT service providers.

Purpose of processing the personal data

Naming of references for ranking and analyses by press publishers and analysts.

Categories of personal data processed

Contact data.

Automated decision-making

No automated decision-making takes place.

Legal basis and, where applicable, legitimate interests

Consent (point (a) or Article 6 paragraph 1 of the General Data Protection Regulation).

Recipient

Press publishers and market analysts.